«MEMBER'S SURNAME INTERESTS» Input Form (vn 1.6)
Our Register is hosted on the Family History Federation (FHF) website, where our members' «Surnames of Interest» data submitted here will be posted. This INPUT facility is only for the use of our own paid-up members (though other societies within the Federation offer similar facilities).
Non-members might wish to join our Group, which is explained here!
For the corresponding SEARCH facility, click on the first blue link above, which will return results from our and other Member Societies.
We are grateful for the Federation's assistance and advice in agreeing our simple standard for members' input, as set out below.
YOUR "USER ID"
As we don't have membership numbers, each entry input onto the Register will be annotated with your «First name» — and, if necessary, the initial of your «Surname». Neither your full «Surname» nor «email address» will appear on the FHF website — only your ID will identify you.
Our Members' Interests Co-ordinator will use the ID to identify and then redirect any responses back to you, giving you the email address of the enquirer (maybe a distant relation), so you can choose to make direct contact, in which the Co-ordinator takes no part. First though, they will check/reformat your input, and forward it on to the FHF.
RECORD-SETS = "LINES"
The form allows for up to four Surnames to be supplied at a time, and you will see that each of the four record-sets comprises five fields — Surname, Place(s), County, Country and Period — which repeat. To make things simpler, we'll call each record-set a "line" — so we have four LINES. Fields marked with an asterisk❋ (which includes some of the first line) require an entry, whilst others (such as all of lines 2, 3 and 4) can be ignored, or assumed to be the value displayed in pale grey ('defaulted') on the form.
The grey values (like "ALL", "IGNORE" and "ditto") can simply be overwritten if they're not what you want. You can supply "ALL" in any field (except a «Surname of Interest»), but it CANNOT follow a locality that isn't also itself "ALL" — so, say, «Place» = "Richmond" or "Sutton" isn't acceptable with «County»="ALL" (though it might have been useful if they had been!).
SURNAMES OF INTEREST
Enter only one surname on a "line" at a time, but you could, for example, specify variants of the same name (such as SMITH, SMITHE, SMYTH and SMYTHE) on the same form — as first, second, third and fourth surnames.
The «Place(s)» fields can hold up to about 55 characters (five or six localities' names or so, all in the same county) — but of course you will often only want to supply a single placename.
The placenames you supply can be in FOREIGN COUNTRIES (outside the British Isles and Channel Islands), when for «County» supply just one county, state, province or whatever. Incidentally, if you have "ALL", "ALL" and "ALL" in the three locality fields, that means the whole world! Then just skip down these notes to the "PERIOD" section below.
(BRITISH ISLES) COUNTY
The «County» field should contain only one county name — or the word "ALL" (when «Place» must also be "ALL"), meaning every county in the country that you will name in the next field. Usually this will be a simple decision, but please consider the following few exceptions.
LONDON: Don't enter "London", unless the period you're interested in is post-1964 — which is unlikely. Instead use a separate line for whatever county (or for each of the counties) you want from Middlesex, Herts, Bucks, Berks, Surrey, Kent and Essex.
SOME ENGLISH CONURBATIONS remain in their "historic counties":
Birmingham in Warwickshire
Bristol in Bristol(!)
Manchester in Lancashire
Newcastle-upon-Tyne in 'Newcastle'
Peterborough in Northants
CHANNEL ISLANDS: Suppy "CHI" or particular islands;
the «Country» will also be "CHI".
ISLE OF MAN: Supply "IOM" for both «County» and «Country».
NORTHERN IRELAND comprises Antrim, Armagh, Down, Fermanagh, Londonderry and Tyrone. Supply individual counties (or "ALL") with Country="NIR". However, reminiscent of the trading situation post-Brexit, and reflecting the political status pre-1921/22, it is also included within County="ALL" whether Country="UK" or ="Ireland".
THE ISLAND OF IRELAND: supply any Irish county (including any of the Six Counties above), with «Country» set to "Ireland" or "IRL".
(BRITISH ISLES) COUNTRY
As implicit from what is said above, the «Country» can be any of England, Scotland, Wales, CHI, IOM, NIR (Northern Ireland) or Ireland — or even abbreviated to the first letter or few letters.
The «Period» field must always be supplied, but is completely free-format, so could, for example, have values of "ALL", "1800 and later", "1900-1950", "before 1800", "after 1750", etc. You will see that, unlike the other (location) fields, «Period» has a more likely assumed value ('default') of "ALL" (rather than "ditto").
SECOND, THIRD AND FOURTH LINES; FINAL COMPLETION
Overwrite "IGNORE" if you wish to register an interest in any more surnames.
When your data is complete, don't forget to tick the permissions box above the CAPTCHA feature!
General Data Protection Regulation (GDPR): Access to this data is limited to our Members' Surname Interests Co-ordinator, for this purpose only, whilst
an unassociable part of it will be in the public domain, on the Family History Federation website, under similar limitations.
Use further forms if four entry-lines are insufficient for you.
☞ If you have any problems with interpreting the above guidance, please email our Co-ordinator (mentioned above) for clarification.
The Co-ordinator will email you with their interpretation of the data you enter above, so that you know what will be submitted to the Federation for you.
Any response received through our «Possible Match of interests» form from your potential relation will be forwarded on to you
by our Members' Interests Co-ordinator. You can then choose whether you react or not.
The functionality of this form will be extended as further features become available on the FHF website.